Minutes of meetings of Scielo Costa Rica


Evaluation criteria for SciELO Costa Rica




November 2016


Based on the criteria defined by SciELO in 1999, and on the principle that the ... objective is to contribute to the development of national scientific research through the publication and evaluation of their results, making intensive use of electronic publishing, SciELO Advisory Committee, Costa Rica, has decided to adopt the following evaluation policy for admission and permanence of publications in the SciELO portal.


Thus, we propose to adapt the criteria established by SciELO as established between the functions of the Advisory Committee, which reads: Proposing amendments to the assessment criteria for admission and retention of journals in the collection. The policies below.



1. Automatic selection: Journals indexed in the following indices, will be automatically admitted SciELO-Costa Rica:


1.      ISI

2.      MEDLINE/Index Medicus

3.      PsycInfo

4.      REDALyC admission will be a necessary starting point. Additionally, assess the quality of content.

5.   LATINDEX admission will be a necessary starting point. Additionally, assess the quality of content.

2. Scientific: Journals should publish mainly original articles by 60% resulting from scientific research and / or significant for the specific area of the magazine. Journals can include other types of contributions, such as review articles, communications, reviews and case studies, which will not be considered as original articles.

SciELO Advisory Committee may seek the opinion of peers or experts to verify the predominance of original contributions.

3. Review and approval of contributions must be made by peers. The journal must formally specify the procedure for approval of articles. From admission SciELO the arbitration process must be documented. The indication of the main dates of the arbitration process, including dates of receipt and acceptance.

4. Editorial Board: The composition of the editorial board of the journal should be public. Its members should be recognized specialists in the country and abroad, duly identified in the publication.

Magazines that board members have a predominantly linked to an institution and / or items mostly from a single institution or geographic region will not be accepted.

5. Frequency: Frequency is an indicator of the flow of scientific production depends on the specific area addressed by the journal. It is also an indicator related to the timing and speed of communication.

The following table indicates, according to broad subject areas and desired number of articles the minimum and desired  per year:


Subject Area



Number of articles per year





Agricultural and Exact





















6. Duration: The journal must have published at least 4 issues to be considered for evaluation.


7. Timeliness: The journal must appear on time according to their frequency. In the case of semi-annual review is deemed to lose its timeliness after four months of the date set for each number.

8. Abstracts, keywords and title in English: The articles should contain the title, abstract and key words in the language of the text of the article and in English, when this is not the language of the text.

9. Standardization: The journal must specify which (s) standard (s) followed by (s) for presentation and structuring of the text, and for the presentation of citations and keywords, so that it is possible to evaluate the compliance of the standards listed. While recommending the adoption of a standard for citations - as ABNT, ISO, Vancouver - will be accepted other standards, since it has been clearly indicated the bibliographic format to be obeyed by the authors.

10. Affiliation of authors: Manuscripts must contain complete information about the affiliation of the authors, including local and institution of origin, city and country.

11. Quotes received: The magazine will present a citation index compatible with journals in the same area, verified from the citations of articles published in the SciELO Brazil collection.

12. Proceedings of the admissions process

The admission of a magazine in SciELO Costa Rica, should be made after a favorable National Advisory Committee. The assessment procedures include three aspects: (1) format, related to standards, (2) of inbreeding, in relation to the institutional and geographical concentration of the editorial board and authors, and (3) content to ensure scientific quality.

The evaluation of the format include the analysis of all the quality criteria LATINDEX. There are mandatory items and generally accepted at least 80% compliance with those criteria.
Assessment of inbreeding is made from the membership of the editorial board declared, reviewers and authors. The verification of institutional trends and geographical concentration of these elements is considered a negative result for the admission of the journal in the collection. This will assess compliance with criteria LATINDEX.

Journals satisfactorily fulfill the above aspects will be evaluated as to their content based on the opinion of at least two specialists in the area of the magazine, in conjunction with the following characteristics:

Representativeness of the editorial board, reviewers and authors
Scientific Character magazine articles;
Peer review by peers;
Importance for the development of the area.

Each editor-area representative will review the documentation and the criteria, and present the review to the Advisory Committee for discussion and final decision. SciELO National Unity will contribute to the work of the committee organizing the information and documentation as necessary. Only those journals that meet the points 2 to 11 were sent for analysis by the Advisory Committee.

The opinion of the Committee may include recommendations for improvements and modifications to the magazines to be implemented in the time period specified in the verdict.

13.  Criteria for performance evaluation for staying in SciELO

In principle, all indicators adopted for the evaluation of journals in SciELO Brazil for admission also apply for residence. Compliance with recommendations for improvement outlined in the criteria for admission of the journal should be treated as an indicator to remain in the collection. The following indicators of the performance of the journals in the SciELO collection should be used to justify their retention in the collection:

13.1 Timeliness of sending files
The timeliness of delivery is measured by the arrival of files in a number of the magazine in SciELO, which must follow time the periodicity of the magazine. The SciELO must indicate the existence of delays in sending files. The magazines are not late will be evaluated by SciELO Advisory Committee, be subject to exclusion from the collection.

13.2 Indicators of journal usage
The use of the journal is measured monthly by the number of hits or visits to the content of the magazine. If the use of the magazine is consistently low and / or decreasing when compared with journals in the same area, the permanence of the journal in the collection should be evaluated by SciELO Advisory Committee, which must render its opinion to be studied the causes and possible solutions, and propose the exclusion of the Journal of the collection.

13.3 Indicators of impact
The impact indicator for each journal title, measured on the basis of citations the journal received, should be evaluated together with the titles of journals in the same area.
The increase in impact factor and its stabilization in the value of the journals in the same area are considered productive performance and, therefore assures the permanence of the title in the collection.

14. exclusion process report title
The exclusion of a journal of the SciELO collection will be made after the issuance of the criterion SciELO Advisory Committee. In the event of adverse results are verified in the performance evaluation, the journal is notified of the aspects that need improvement and should be treated within the deadline set by the Committee.

15. Resources
The editor of the magazine may at any time request an appeal on the decision by SciELO Advisory Committee, in cases of non-admission and exclusion of the collection. The funds will be reviewed by the Advisory Committee and the journal may be reassessed. The verdict of the Advisory Committee will be sent to the editor of the magazine.

16. Readmission

The journals that are excluded from the SciELO collection can be readmitted, provided that they fulfill the criteria for inclusion and retention in the collection. The readmission will be reviewed by the Advisory Committee on SciELO.

Readmission will not be effective immediately upon the exclusion of evidence of the collection. To be reassessed, a journal must demonstrate that it meets all criteria in at least four consecutive or a year.

San Jose, November 2016